We're Hiring – Operations Executive (TAO Team)

August One is a private investment firm regulated by CMVM in Portugal. We work closely with governments, research institutes, corporations and family businesses to support founders in building and scaling successful businesses with a global impact.

Job Description - TAO

The August One Group is currently seeking an Operations Executive to join our TAO (Talent, Admin and Operations) team. This is a Hybrid role based in Lisbon. The candidate must have the ability to work well in a fast paced organization, be deadline oriented, with an attention to detail and be self-driven. Fluency in English and Portuguese is required, international experience preferred. Key Responsibilities for this Position ● Extensive diary and calendar management; coordination of day-to-day operations and business activities for senior management; ● Organizing and supporting meetings, travel arrangements, bookings, and event planning (internal and external); ● Acting as the primary point of contact with external service providers such as lawyers, banks, auditors, vendors, and others; ● Supporting senior leadership in ongoing projects, meetings, and decision-making processes; ● Leading recruitment processes, from job posting and candidate coordination to the execution of employment agreements, onboarding, training, leave management, and integration programs; ● Managing employee records, maintaining HR databases, and supporting internal HR analysis; ● Overseeing the organization internal regular meetings and team events; ● Supporting office operations including document handling, drive registration, physical office management, and subscriptions; ● Supporting visa, insurance, and employee mobility processes; ● Collaborating with internal teams to identify and implement new technologies and operational strategies that enhance efficiency and align with company goals; Coordinating with partners, stakeholders, and companies on contracts, proposals, and ongoing partnerships; ● Ensuring the smooth functioning of the office environment while promoting a collaborative and productive workplace.

Required Skills and Experience

● A bachelor's degree in business administration, finance, or a related field.

● Minimum 1 years of experience; ideally in project management, administration,

or operational functions in an international organization.

● Proficiency in MS Office, including Word Excel and PowerPoint.

● Clear thinking, disciplined, deadline oriented, attention to detail and self-driven.

● Ability to analyze complex data and make sound recommendations.

● Excellent organizational, administrative and interpersonal skills.

● Ability to work in a highly collaborative, multi-cultural environment with various stakeholders.

● Ability to multitask and prioritize in an extremely fast paced environment and to remain calm

under pressure and be flexible to changing priorities.

Contact

Email us at tao@august.one with your Resume and Salary Expectations.